Conveyancing Assistant

Summary

Xcova — the offshore legal services arm supporting Smart Legal (smartlegal.co.uk), one of the UK's most trusted conveyancing solicitor firms — is expanding its operations to Sri Lanka and is seeking a qualified, experienced Attorney at Law to join its growing conveyancing team. This is a rare opportunity for a legally qualified professional to work directly within the framework of England and Wales property law, from Sri Lanka, with a clear pathway to career progression in UK legal practice, management or specialist roles.

Xcova was established in 2008 to provide offshored legal and support services to UK law firms, and operates successfully from India providing end-to-end conveyancing services across England and Wales — it is now replicating that model in Sri Lanka. You will handle a full caseload of residential conveyancing matters across freehold and leasehold, working UK business hours (Monday to Friday, 8:30am–5:30pm) and adhering to UK public holidays. The position begins with a three-month in-office period at 100 Welikadawatta Road, Nawala, Rajagiriya, after which you will have the opportunity to work from home, subject to meeting the necessary conditions.

Responsibilities

• **Client & transaction management** — respond to emails and calls; update all parties to a transaction; monitor cases and proactively chase solicitors, estate agents and other third parties to progress matters efficiently.
• **Title & documentation** — check title documents; prepare reports on title for clients; process inbound draft papers and leasehold draft papers; raise enquiries on search results, leasehold titles and on behalf of purchasers.
• **Searches, offers & completion** — process mortgage offers; carry out pre-completion searches; handle cases from instruction to post-completion, including registration of properties and all post-completion tasks.
• **Compliance & client care** — carry out client Anti-Money-Laundering (AML) checks; process inbound and outbound Client Care letters; assist Legal Assistants as and when required.

Requirements

• Qualified Attorney at Law.
• Minimum one year's UK conveyancing experience.
• Excellent written and oral English skills; strong customer service and communication ability.
• Typing speed of at least 35 words per minute.
• Availability to work Monday–Friday, UK hours (8:30am–5:30pm) and UK public holidays.
• Proficiency in Microsoft Word, email and internet research.
• Home office equipment (self-provided, for the work-from-home phase): fast broadband, laptop or desktop PC with dual screens, noise-cancelling headphones, smartphone, and a quiet dedicated home office space.

Enhanced training will be provided to the successful candidate.

Remuneration & benefits

• **Base salary** — LKR 250,000 per calendar month, paid monthly in Sri Lankan Rupees: a competitive rate reflective of the specialist UK legal expertise required and the international scope of the role.
• **Three-Year Loyalty Fee (TYLF)** — LKR 1.8 million lump sum, accruing at LKR 50,000 per month, payable upon completion of 36 months' continuous engagement with Xcova (provided you remain a further four months thereafter). The TYLF is forfeited if the engagement ends for any reason before the 36-month mark.
• **Google review bonus** — approximately LKR 10,000 per five-star Google review generated for Smart Legal.

Our values

Every Xcova team member is expected to uphold five core values: **Dedication** (your best effort every day — those who go beyond are rewarded and promoted), **Teamwork** (collaboration, accountability, future-focus), **Integrity** (soundness of character and the highest ethical standards), **Leadership** (lead by example, solution-focused) and **Quality** (everything we produce must communicate professionalism).